YOUR RIGHT TO DELETE YOUR DATA
At Brawn Design, LLC, we respect your right to control your personal information. This document explains how you can request deletion of your data from the Scavenger Hunt Club app, what happens when you do, and what to expect throughout the process.
HOW TO REQUEST ACCOUNT DELETION
Option 1: Delete Your Account In-App (Recommended)
Open Settings
Open the Scavenger Hunt Club app and tap the gear icon to access Settings.
Navigate to Account
Select "Account" from the settings menu.
Tap Delete My Account
Select "Delete My Account" and review the information about what will be deleted.
Confirm Your Decision
Follow the on-screen prompts to confirm your deletion request.
Option 2: Request Deletion via Email
If you are unable to access the app, you can request account deletion by emailing us. Please include your account email, display name, and a statement requesting account deletion.
EMAIL DELETION REQUEST
Send your request to our support team. We will verify your identity before processing. Please allow up to 5 business days for email requests to be initiated.
support@scavengerhuntclub.comWHAT HAPPENS AFTER YOU REQUEST DELETION
30-Day Grace Period
When you request account deletion, your account enters a 30-day grace period. During this time:
- Your account status changes to "Pending Deletion"
- You can still log in and use the app
- You may cancel the deletion request at any time
- After 30 days, your account and data will be permanently deleted
Why the grace period? This protects you in case you change your mind or if your account was compromised.
How to Cancel a Deletion Request
If you change your mind during the 30-day grace period:
- Log in to the Scavenger Hunt Club app
- You will see a notification that your account is pending deletion
- Tap Cancel Deletion or navigate to Settings > Account
- Confirm you want to keep your account
WHAT DATA IS DELETED
When your account deletion is processed, we permanently delete:
| Data Type | Action Taken |
|---|---|
| Account Information | Permanently deleted (email, display name, profile photo) |
| Profile Photo/Avatar | Permanently deleted from our servers |
| Authentication Credentials | Permanently deleted |
| League Memberships | Removed from all leagues and teams |
| Display Name History | Permanently deleted |
| Invitations You Sent | Permanently deleted |
| Push Notification Tokens | Permanently deleted |
WHAT DATA IS ANONYMIZED
To preserve the integrity of shared experiences for other users, some data is anonymized rather than deleted:
| Data Type | Action Taken |
|---|---|
| Chat Messages | Your name is replaced with "Deleted User" and your profile photo is removed. Message content is retained for context. |
| Photo Submissions | Your name is replaced with "Deleted User." Photos remain visible to preserve team scores and hunt history. |
| Team Ownership | Teams you created are transferred to the league owner to ensure continuity for other members. |
WHAT DATA IS RETAINED
Certain data must be retained for legal and business compliance:
| Data Type | Retention Period | Reason |
|---|---|---|
| Purchase Transaction Records | 7 years | Financial and tax compliance |
| Deletion Request Records | 3 years | Legal compliance and audit trail |
Purchase records are anonymized (your personal identifiers are removed) but transaction details are retained as required by law.
REQUESTING YOUR DATA (DATA EXPORT)
Before deleting your account, you may request a copy of your data. This is your right under GDPR (EU), CCPA (California), and similar privacy regulations.
How to Export Your Data
- Open the Scavenger Hunt Club app
- Navigate to Settings > Account > Privacy
- Tap Export My Data
- Your data will be compiled and sent to your registered email address
What's Included in Your Data Export
- Account information (email, display name, account creation date)
- League memberships and team affiliations
- Your photo submissions and associated scores
- Your chat messages
- Display name change history
- Purchase history
Data exports are provided in a machine-readable JSON format.
THIRD-PARTY DATA
When you use Scavenger Hunt Club, some of your data may be shared with third-party services. Deleting your Scavenger Hunt Club account does not automatically delete data held by these third parties:
| Service | Data Shared | How to Request Deletion |
|---|---|---|
| Google (Firebase) | Account and usage data | Deleted when we delete your account |
| Apple App Store / Google Play | Purchase history | Contact Apple or Google directly |
| xAI (Grok) | Photos submitted for AI scoring | Subject to xAI's own data retention and privacy policies; see xAI Privacy Policy |
| SendGrid | Email address (for invitations) | Retained according to SendGrid's policies |
TIMELINE SUMMARY
| Event | Timeframe |
|---|---|
| Deletion request submitted | Immediate |
| Grace period | 30 days |
| Permanent deletion processed | Within 24 hours after grace period ends |
| Confirmation email sent | Upon completion of deletion |
SPECIAL CIRCUMSTANCES
Minor Users
If you are the parent or guardian of a user under 13 years old (or under 16 in the EU/UK), you may request deletion of their account by contacting us at support@scavengerhuntclub.com with proof of your relationship to the child.
Deceased Users
To request deletion of a deceased user's account, please contact support@scavengerhuntclub.com with appropriate documentation.
Account Deactivation by Administrator
If your account was deactivated by an administrator due to a Terms of Service violation, you may still request data deletion. Contact support@scavengerhuntclub.com for assistance.
CONTACT US
If you have questions about this policy or need assistance with data deletion:
- Email: support@scavengerhuntclub.com
- Data Protection Officer: dpo@scavengerhuntclub.com
Mailing Address:
Brawn Design, LLC
Attn: Privacy Team
P.O. Box 127
Clinton, MI 49236